Planning a Small Team Offsite at ERIA Marina

A useful offsite gives a team enough room to think, enough time to talk and a setting that makes the day feel different from another meeting at the office. At ERIA Marina, the starting point is your agenda. Tell us what the group needs to accomplish, then we can discuss the room, meal breaks and presentation requirements around that work.

ERIA Marina is at 2300 Chestnut Street in San Francisco. For a smaller team, ask for the particular area and degree of privacy you need rather than assuming a small meeting requires, or automatically includes, the entire property.

An illustrative half-day budget for 12 people

For a sample half-day budget, combine approximately $3,000 venue rental with breakfast at $30 and lunch at $45 per person. For 12 guests, the meals total $900, bringing that example to approximately $3,900 before staffing, service charges and applicable taxes. It does not include unquoted production, specialty rentals or other additions.

The full-day rental reference is approximately $5,000 before meals and other charges. Ask us to compare the two formats against your actual arrival, meeting and departure times. Adding an evening program or extended access changes the scope and needs a revised quote. See the venue pricing references.

Confirm daytime privacy before you book

Marina has a daytime café partner. A daytime meeting does not automatically mean exclusive use of the venue or the absence of public guests. If the discussion is confidential, make privacy a written requirement at the start of the conversation.

Ask which space is reserved, whether there are shared areas, how guests enter and what activity takes place nearby during your hours. Your agreement should confirm the approved arrangement. A site visit at a comparable time of day can help the team understand the setting.

Build the room around the agenda

Begin with the decisions the team needs to make. A presentation-heavy session needs different sightlines from a working discussion around one table. Send the headcount and draft agenda so the team can review the layout, screen position, audio and any breakout needs together.

Marina uses hardwired audio. Confirm microphone availability, adapters, presentation equipment and any technical support in the proposal. Bring the actual presentation device or its connection details into that discussion. A room having AV does not mean every connection or production request is included.

A practical brief for your offsite

• Date, number of attendees and the decision or outcome for the day.
• Arrival, working sessions, meal breaks and departure times.
• Privacy requirements and the space you expect to reserve.
• Presentation devices, microphones and any remote participants.
• Dietary needs, meal format and the overall spending range.
• Any evening dinner or reception and the time needed to change the room.

Give attendees the arrival guide with the venue address. Marina has no on-site parking, so people driving should leave time for nearby parking and check the rules for their chosen space.

Frequently asked questions

Can a daytime meeting become an evening dinner?

Yes, subject to the schedule, venue availability and additional fees. Confirm the full access window and reset plan before announcing the evening program.

Is a half-day package a fixed number of hours?

The proposal confirms your specific access and event hours. Do not assume an example rental price includes early setup, late departure or an evening extension.

Are coffee, lunch and presentation equipment included in the rental?

Confirm each inclusion separately. The 12-person example adds meals to the venue reference, and staffing, service and taxes are extra. Equipment and any technical support should appear in the proposal.

How do we arrange a Marina visit?

Book a visit with Katherine and select ERIA Marina. If your agenda is ready, include it in your event inquiry so the visit can focus on the layout and experience you need.

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