Define the outcome
An offsite works best when the purpose is specific. Decide whether the team is making a decision, developing ideas, reviewing strategy or reconnecting. Name the owner of each session and the output expected at the end. Share these goals with ERIA alongside headcount and timing so the room and hospitality support the work.
Plan the transitions
Schedule arrival, coffee, lunch and breaks as part of the agenda. A full day of uninterrupted presentations leaves little room for discussion or overruns. Identify any moments that require a different layout, a private conversation or a reset. Include those transitions in the working schedule so guests are not waiting while equipment or furniture moves.
Prepare the room
Confirm presentation connections, microphone needs and remote participation in advance. Decide who brings the laptop, who controls slides and who checks audio. Collect dietary requirements before finalising catering. Finish the day with clear next actions and allow time for guests to collect belongings and depart without rushing the last discussion.
Bring these details to your planner
- Session goals and owners
- Break and meal times
- AV and remote attendance needs
- Dietary requirements
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
