Walk the guest journey
Start where guests will arrive and follow the route through check-in, the gathering space, dining and departure. Think about the experience at your actual event time. Note stairs, access needs, places for coats and the position of restrooms. Send individual accessibility requirements to the team before the viewing so the route can be discussed properly.
Test the proposed layout
Bring an estimated guest count and a rough agenda. Ask where tables, service stations, entertainment and presentations would sit together. A room can feel very different once the working layout is in place. Confirm which furnishings are included and whether furniture changes require additional staffing or setup time.
Ask about working access
Your caterer, florist and production team need a practical arrival and load-out plan. Ask about access windows, deliveries, storage and electrical needs before promising a vendor a schedule. Photograph details with permission and leave with a list of unresolved questions, rather than assuming every idea shown during the tour is included.
Bring these details to your planner
- Guest route and access needs
- A layout for your headcount
- Vendor delivery windows
- Included furniture and equipment
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
