Make arrival simple
Choose the purpose of the gathering and a practical start time for the group. Tell guests where to enter and whether they need to check in. If people are arriving from different offices, allow a flexible opening period. Share the venue details and arrival instructions in the invitation instead of leaving guests to search for them.
Balance hospitality and mingling
Choose food that fits a standing reception and offer appealing non-alcoholic drinks alongside the bar selection. Discuss whether you prefer a hosted package or a consumption-based proposal. Ask the team to confirm the service structure and any spending controls in writing. Keep introductions easy by providing space for smaller conversations.
Give hosts a plan
Assign someone to welcome new arrivals and make introductions. If you want announcements or a short presentation, choose a clear moment and confirm microphone needs. Share the end time with the team and vendors. A concise running order helps the event feel relaxed because everyone working behind it knows what comes next.
Bring these details to your planner
- Arrival and check-in details
- Food and beverage brief
- Host and introduction plan
- End time and departure information
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
