List every audio and visual moment
Walk through the event from arrival music to the final announcement. Identify speeches, videos, presentations and performers, along with the person responsible for each. A panel needs a different microphone plan from a dinner toast. Send this list to the venue team so they can confirm equipment and any additional production requirements.
Check the actual files and devices
Ask presenters to supply their final slides, video and audio in advance. Confirm which laptop will play them, which connections it needs and who advances slides. Test sound as well as the picture. Keep an offline copy of essential material when practical and name a person who can make decisions during the technical check.
Agree the operating plan
A list of equipment does not replace an operator and a running order. Decide who changes inputs, handles microphones and cues music. Allow time for setup, checks and packing away. Ask the team to confirm the rules that apply to entertainment and sound for your particular venue, date and hours.
Bring these details to your planner
- Presentation and entertainment schedule
- Files, devices and connections
- Microphone and operator plan
- Setup and technical-check window
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
