Describe the event clearly
Tell the caterer why people are gathering, how many guests you expect and the overall schedule. Explain whether food is the main experience or supports a meeting, reception or party. Include the event location and your budget range. A useful brief makes it easier to compare proposals without asking each caterer to guess your priorities.
Choose a service approach
Describe the atmosphere you want before choosing dishes. Plated service, shared tables, buffets and passed food affect pacing, space and staffing differently. Ask what kitchen access, equipment and working area the menu requires. Confirm those requirements with the venue before agreeing to a menu that depends on facilities or time you have not reserved.
Confirm the practical details
Collect dietary requirements and ask the caterer how they will handle them. Review the final menu, guest-count deadline, service hours and cleanup responsibilities in writing. Clarify who provides plates, glasses and other rentals. Share a single event timeline with both the caterer and venue team so preparation and service work together.
Bring these details to your planner
- Headcount and event schedule
- Budget and service style
- Dietary and kitchen requirements
- Rentals, staffing and cleanup
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
