Build one master schedule
Put each celebration, location and working contact into a single schedule. Include the time guests are invited to arrive and the earlier time vendors need access. Keep a concise guest version separate from the detailed production document. ERIA can help coordinate the event plan and identify where one celebration affects the next.
Allow for handoffs
A ceremony, photographs and reception rarely move as one uninterrupted block. Allow time for travel, outfit changes, family photographs and the reception setup. Ask the people responsible for each part of the weekend to review the handoffs. Confirm actual venue access and event conditions for your date before finalising invitations or vendor instructions.
Tell guests what they need
Explain where to go, when to arrive and which events require an RSVP. Include attire guidance and a contact for practical questions. For guests staying nearby, share the accommodation information you have confirmed. Finish with a plan for personal items, gifts and vendor collections so the couple is not handling those details during the celebration.
Bring these details to your planner
- Master schedule and contacts
- Vendor access and setup windows
- Guest travel information
- Personal-item collection plan
Plan your event with ERIA
Share your preferred dates, estimated guest count and priorities. Our team will review availability and prepare a tailored response.
